The Company

Harwin plc is a Portsmouth based manufacturing company specialising in the innovative design and production of electrical / electronic components. Our products are distributed worldwide through our network of partners in Europe, Asia and the US. We offer a breadth and depth of expertise in such markets as distribution, industrial and instrumentation, medical, military, aerospace, automotive and telecommunications.

The Opportunity

The Receptionist will be the first point of contact for our customers and visitors. This is vital role, giving a helpful and positive first impression of the business. This comes as part of Job Share role working Thursday and Friday. There will be a requirement to cover holidays for the other Job Share Receptionist who works Monday to Wednesday.

Main Duties and Responsibilities:

• Meet and greet visitors – signing in process

• Monitor reception inbox and deal with any queries accordingly

• Update visitors form as and when required

• Update the weekly calendar with expected visitors and notify employees when their visitor arrives

• Keep tidy the meeting rooms and kitchen area for visitors and directors

• Order and replenish tea / coffee / snacks

• Answer the main switchboard and direct calls as appropriate

• Photocopying and scanning of documents for Directors

• Binding reports

• Order stationery, company branded work wear and PPE

• Make travel arrangements for the Directors

• Book meeting rooms for Directors and other members of staff

• Arrange lunches for Directors and visitors as and when required

• Direct lorry drivers to Goods In

• Keep folders for Company Pool Cars and book out on calendar as requested

• Set up new starters badges and make changes on Kantech system

• Update expenses for Reception Credit Card using Concur system

Qualifications, Skills and Experience:

• Previous experience in a reception/admin role

• Strong attention to detail

• Excellent interpersonal skills and a good telephone manner

• Ability to work collaboratively across all areas and levels of the business

• This comes as part of Job Share role working Thursday and Friday

• There will be a requirement to cover holidays for the other Job Share Receptionist who works Monday to Wednesday

Salary and Benefits:

• Competitive Salary – pro rata

• 25 days holiday plus bank/public hols pro rata

• Additional 3 days off over the festive period

• Employee Assistance Programme

• Company pension scheme

• Life Cover 3x salary

• Company bonus scheme

As an equal opportunities’ employer, Harwin is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Harwin.